Cafe break-even calculator.
Enter your monthly fixed costs and your average cup economics. See how many cups per day you need to sell to break even — before you take home a cent.
Your cafe numbers
Defaults work for most small shops in the EU.
Cups per day to break even
How break-even actually works for a cafe.
Break-even isn't "covering my food cost." It's covering EVERYTHING — rent, salaries, software, insurance, plus the cost of each cup you sell. The number of cups it takes to get there is your daily floor. Below it, you're losing money. Above it, you're paying yourself.
The formula
Cups per day = (monthly fixed ÷ (net price per cup − cost per cup)) ÷ days open
The trick is the "net price per cup." Your sign says €3,40 but the state takes 20% VAT. So your real revenue per cup is €2,83 — that's what has to cover everything.
What this tells you
If the number looks scary (e.g. "180 cups a day to break even, and I'm doing 95"), three levers move it: lower your fixed costs, raise your price, or lower your cost per cup. Most owners undervalue the second one.